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Introduction to GEWIS systems

This is a guide for members who have recently become active and have now received a member account (m account). Sometimes this account is referred to as your "Active Directory" or "GEWISWG" account. Note that it is different from the https://gewis.nl account; see also this wiki page.

What services does GEWIS have?

GEWIS offers quite a few services for their active members and organs. Most of them use the m account. The services below are used by most organs, but there are quite a bit more.

GEWIKI (GEWIS Wiki)

The reason this item is at the top is that when you are signed in to the wiki, you can easily use all the references and hyperlinks on this page. If you want to click the hyperlinks on this page, please sign in now. The GEWIS wiki is the place to store all information of GEWIS, but it also has a lot of information about external locations and organisational stuff.

GEWIS Computers

In the GEWIS board room there are 10 dual-monitor workstations. These can be used to do board/committee work, and if it is not too busy, also to do your homework. PC1 and PC2 allow room responsibles to view the room and are thus generally used by them. PC9 is a special one as it has a license for the Adobe. More information about the workstations can be found here.

GEWIS Virtual Workstation (remote desktop)

Some people can use the GEWIS environment from their own device by using remote desktop. Information about this can be found here.

GESUPPORT (finances & technical issues)

GESUPPORT is the ticket system of GEWIS. Here you submit your budgets, declarations and financial statements to the board of GEWIS, but you can also ask for help here with your technical issues with any GEWIS application. More information can be found here.

Fileserver (personal & committee storage)

By default, everyone can store 1GB of personal files on the GEWIS fileserver. This includes for example your personal browser configuration so you will have the same wallpaper and bookmarks on all GEWIS PCs. You can also store files in your "Documents" folder and see it appear on the H-drive of any computer. Note: the Downloads folder is not synced between computers. Instead, it is deleted on each sign-out. If you want to keep a file, please store it in one of the folders that will be synced. Accessing those files at home can be done through https://filebrowser.gewis.nl.

Most committees also have a folder on the GEWIS server where they can store their organ files that everyone in the organ can access. Here you can store more data than in your personal storage. If you are storing personal data (e.g. subscription lists of activities), this must be stored on the GEWIS fileserver unless your organ regulations specify something else. This storage is also available through https://filebrowser.gewis.nl.

GEWIS e-mail

With your member accounts comes an email address (e.g. m1234@gewis.nl). This allows you to securely email personal data making sure no unauthorized 3rd parties get access to it. Usually, organs also have a shared email inbox which can be accessed using your personal mailbox. In some cases (such as FYCs or smaller initiatives), users get a forward instead of an inbox.

The easiest way to access the GEWIS email is using https://webmail.gewis.nl when you are on your own computer. The recommended way is to add it using IMAP/SMTP to Thunderbird and using Exchange Activesync to the Outlook app on your telephone.

GeTeX

Ever heard of Overleaf? GEWIS has their own version including templates. It can be accessed on https://latex.gewis.nl and allows for securely processing personal data.

Website hosting

Some organs have their own website. There are two options for this: PHP hosting (comparable to most shared webhosting packages) and Docker container hosting. Of course, you can get your own .gewis.nl subdomain with this. For more information, just email cbc@gewis.nl